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Annual HST Calendar

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Re: Annual HST Calendar

Postby ERIC » Tue May 24, 2016 7:39 pm

fishmonger wrote:what's the calendar layout going to be? landscape, square, vertical?


Dunno yet. Assuming landscape since that seems to be the most common, but open to suggestions/advice from those with any experience creating these things. SSSdave?
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Re: Annual HST Calendar

Postby ERIC » Tue May 24, 2016 7:46 pm

rlown wrote:well.. this pic absolutely has to be in the calendar then!!

http://www.highsierratopix.com/communit ... rkee#p2116


I think, according to the HST TOS, that photo falls in the category of self-promotion. Probably illegal in at least a few states, too. SMH, George..
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Re: Annual HST Calendar?

Postby Asolthane » Tue May 24, 2016 8:23 pm

ERIC wrote:It's been mentioned before but never went anywhere. Participation was pretty low in our latest photo contest so I'm not sure how much interest there is out there. Many of the photographers also sell their work and may not be willing to "donate" a photo or two to the cause. But if I'm wrong, and there is interest, I'd be willing to compile photos and produce the calendars at cost.


Eric is willing to do the layout and printing. That's a generous offer, that is a LOT of work.

Could someone else volunteer to compile and send Eric all the relevant dates (when to make reservations, when HST meetups will happen in 2017, etc)

Proposed timeline:

Photos submitted by 7/1
Voting concluded by 8/1
Mockup and cost estimates completed by 10/1 (is 2 months enough time to produce the calendar?)
Orders due by 11/1
Calenders delivered on 12/1 (in time to send them as gifts or sell a few extras in shops)

We could agree on something regarding usage rights

I think the photos should be landscape only. That will make it much more simple. Eric, you could also specify the aspect ratio they need to be cropped to, and a minimum resolution for printing.
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Re: Annual HST Calendar

Postby ERIC » Tue May 24, 2016 8:37 pm

Snag. Most 2017 dates are TBD based upon access conditions, interest in another HST meet-up, etc. and will be for quite some time. My offer is to create a basic calendar with photos contributed by members. From what I've seen online, that's not that difficult to do although some editing will be required for each photo contributed since I want to be sure credit is given to each contributor.
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Re: Annual HST Calendar

Postby Arun » Tue May 24, 2016 9:23 pm

It's so easy to get calendars made on an individual basis (through Costco or the like). I've seen some great photos on this site I could do that with, but wouldn't download and use them without knowing it was okay with the person who took the picture(s). Moreover, many of the pics likely wouldn't be big enough for decent resolution. So, how about this simplification... Just have a thread (this thread?) that is for pictures that are okay for members to download for personal use, and is intended for the making of calendars. Could specify/recommend minimum pixels. I wouldn't be bringing it up, but I worked pretty hard to find a 2016 calendar with inspiring Sierra scenery a while back on the internet and (surprisingly) couldn't. Thoughts?
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Re: Annual HST Calendar

Postby fishmonger » Wed May 25, 2016 5:47 am

ERIC wrote:
fishmonger wrote:what's the calendar layout going to be? landscape, square, vertical?


Dunno yet. Assuming landscape since that seems to be the most common, but open to suggestions/advice from those with any experience creating these things. SSSdave?


I was asking because I was recently checking out the layouts at Bayphoto - of all the press printed versions they offer, the "CM10" looked like you get the most photo for your money. Calendar numbers and all that other stuff that makes it a calendar are always secondary to me. See their layouts for some ideas

https://www.bayphoto.com/calendars/pres ... calendars/
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Re: Annual HST Calendar

Postby ERIC » Wed May 25, 2016 6:20 am

More expensive than I was expecting. But those look really nice. Lots of options.
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Re: Annual HST Calendar

Postby SirBC » Wed May 25, 2016 8:13 am

I had some calendars printed up this year and I first had one calendar printed by three different companies to see which did the best job before ordering 30 of them. I ended up going with Bay Photo. One thing to keep in mind if printing an 11x17 calendar is how you will mail them. Mailers for that size run around $4-$5 each and it cost around $15/calendar to mail them across the country (it was cheaper when mailing them locally in California).

It would be more economical to use a service that lets you create a calendar on their site that others can then go to and order the calendar from them. That way you don't have to pay to be out of pocket for the cost of the calendars or worry about shipping them.
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Re: Annual HST Calendar

Postby fishmonger » Wed May 25, 2016 8:43 am

ERIC wrote:More expensive than I was expecting. But those look really nice. Lots of options.


Yes, Bayphoto is expensive, but then you're dealing with one of the top of the line printers in the country. Adorama may be even more expensive. I thought Shutterfly would be cheap, but just got sticker shock ($34.50 for 12x12") while looking there.

All a matter of where you want to go with it. I am sure vistaprint will crank out 11x8 calendars below $12 a pop, but paper and colors won't be anywhere close to what you get at the quality outlets, but volume discounts really don't kick in until you work with offshore printers in China and order 1000 copies or more. Then stuff gets ridiculously cheap, however, your up front cost is rather huge.
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Re: Annual HST Calendar

Postby fishmonger » Wed May 25, 2016 8:54 am

SirBC wrote: it cost around $15/calendar to mail them across the country


Well, you can have them printed one-off at BayPhoto and drop shipped directly to the customer (but $6 handling fee kills that for cheaper items). Or you could buy a big lot at discount and buy a box of envelopes at Costco, then send them as Media Mail at the post office. Excluding the cost of the envelope, that rate isn't bad, even for single items. Rates go by weight, no difference where you mail them to - cost per item by weight in pounds:

1# $2.61
2# $3.09
3# $3.57
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Re: Annual HST Calendar

Postby maverick » Wed May 25, 2016 12:10 pm

Bayphoto does quality work, have been dealing with them for years.
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